GRASS Governance

The voluntary sector should be more accountable to the individuals and communities we exist to serve and this includes ourselves! In particular, the work and decisions of our elected committee and senior leadership teams should be transparent, and we should actively welcome challenges to the status quo.

At GRASS we commit to openly publish regularly, and in detail, on our successes, failures and what we are learning along the way, in ways that are accessible to the general public, as well as our colleagues and partners. This includes publishing more open data about our activities to inform and support others with the same strategic goals.

Organisation Structure

GRASS Cliftonville was formed in 2003 as a constituted community group to address social issues and needs arising within the streets located around Gordon Road, and the Cliftonville West ward.

The GRASS constitution is simply a set of written rules to govern the aims of the organisation, how it is run and how the members will work together. The constitution is effectively the ‘instruction manual’ for how the group functions internally and provides evidence of its purposes and structure for people external to the organisation.

To view a copy of the 2021/22 GRASS constitution please CLICK HERE.

For information on current GRASS committee please CLICK HERE.

If you would like to become a member of GRASS please CLICK HERE.

Financial Controls Policy

GRASS Cliftonville’s annual accounts are prepared by an independent chartered accountant and formally approved by the GRASS committee. An end-of-year Treasurer’s Statement is presented to our members for review at our Annual General Meeting (AGM).

All grant monies received by GRASS undergo a thorough due diligence process and are subject to extensive checks & reviews dictated by the terms & conditions of each funder.

To view a copy of the GRASS Financial Controls Policy 2021/22 please CLICK HERE.

Annual General Meeting

The Annual General Meeting (AGM) will be held once a year within three months of the end of the financial year, which is currently 31st March. Fourteen days’ notice will be given to the membership (please note you must be a GRASS member to attend, and you must be a ‘full member’ to vote).

The business of the Annual General Meeting will be:

  1. To receive the annual reports from the elected officers.
  2. To receive the Treasurers Statement.
  3. To elect a new committee and its officers.
  4. To amend the Constitution if necessary.
  5. To debate and vote on any other matters pertaining to the Scheme.

Please click on the following links to view previous AGM minutes:

GRASS Cliftonville CIC

To view GRASS Cliftonville CIC’s annual accounts and incorporation documents at Companies House please CLICK HERE.

Openness and Accountability

Principle: The GRASS committee leads the organisation in being transparent and accountable. The constituted group is open in its work, unless there is good reason for it not to be (i.e. GDPR, commercially sensitive information, etc).

Rationale: The public’s trust that a community group is delivering public benefit is fundamental to its reputation and success, and by extension, the success of the wider sector. Making accountability real, through genuine and open two-way communication that celebrates successes and demonstrates willingness to learn from mistakes, helps to build this trust and confidence and earn legitimacy.

Key Outcomes:

  • The organisation’s work and impact are appreciated by all its stakeholders.
  • The GRASS committee ensures that the community group’s performance and interaction with its stakeholders are guided by the values, ethics and culture put in place by the committee members. GRASS committee members make sure that the group collaborates with stakeholders to promote ethical conduct.
  • The community group takes seriously its responsibility for building public trust and confidence in its work.
  • The community group is seen to have legitimacy in representing its beneficiaries and stakeholders.