GRASS Governance

The voluntary sector should be more accountable to the individuals and communities they exist to serve, and this includes ourselves! In particular, the work and decisions of our elected committee and senior leadership teams should be transparent, and we should actively welcome challenges to the status quo.

At GRASS we commit to openly publish regularly, and in detail, on our successes, failures and what we are learning along the way, in ways that are accessible to the general public, as well as our colleagues and partners. This includes publishing more open data about our activities to inform and support others with the same strategic goals.

Organisation Structure

The Gordon Road Area Street Scheme (GRASS) was formed in 2003 as a constituted community group to address social issues and needs arising within the streets located around Gordon Road, and the wider Cliftonville wards.

The GRASS Constitution is simply a set of written rules to govern the aims of the organisation, how it is run, and how the Members will work together. The Constitution is effectively the ‘instruction manual’ for how the group functions internally and provides evidence of its purposes and structure for people external to the organisation.

  • To view a copy of the 2021/22 GRASS Constitution please CLICK HERE.
  • For information on current GRASS Committee please CLICK HERE.
  • If you would like to become a Member of GRASS please CLICK HERE.

Financial Controls Policy

GRASS Cliftonville’s annual accounts are prepared by an independent bookkeeper, audited & approved by a chartered accountant, and then formally signed-off by the elected members of the GRASS Committee. An end-of-year Treasurer’s report is presented to our members for review at our Annual General Meeting (AGM) and posted online as part of the approved GRASS AGM minutes (please see below).

All grant monies received by GRASS undergo a thorough due diligence process and are subject to extensive checks & reviews dictated by the terms & conditions of each funder.

  • To view a copy of the GRASS Financial Controls Policy 2021/22 please CLICK HERE.

Annual General Meeting

The Gordon Road Area Street Scheme (GRASS) Annual General Meeting (AGM) will be held once a year within three months of the end of the financial year, which is currently 31st March. Fourteen days’ notice will be given to the membership, and please note you must be a GRASS Member to attend in person, and you must be a ‘Full Member’ to vote.

The business of the Annual General Meeting is:

  1. To receive the annual reports from the elected Committee Members.
  2. To receive the Treasurer’s Report.
  3. To elect a new Committee and its Members.
  4. To amend the Constitution if necessary.
  5. To debate and vote on any other matters pertaining to the street scheme.

Please click on the following links to view previous AGM minutes:

GRASS Cliftonville CIC

GRASS Cliftonville CIC’s annual accounts for 2020-21 (30th September – 31st March) are due to be filed at Companies House by 31st December 2021. Please note our first year of trading was truncated to only six months duration as the CIC was incorporated on 30th September 2020.

  • To view GRASS Cliftonville CIC’s annual accounts and incorporation documents at Companies House please CLICK HERE.

Openness and Accountability

Principle: The GRASS Committee leads the organisation in being transparent and accountable. The GRASS constituted group is open in its work, unless there is good reason for it not to be (i.e. GDPR, commercially sensitive information, etc).

Rationale: The public’s trust that a community group is delivering public benefit is fundamental to its reputation and success, and by extension, the success of the wider sector. Making accountability real, through genuine and open two-way communication that celebrates successes and demonstrates willingness to learn from mistakes, helps to build this trust and confidence and earn legitimacy.

Key Outcomes:

  • The organisation’s work and impact are appreciated by all its stakeholders.
  • The GRASS Committee ensures that the community group’s performance and interaction with its stakeholders are guided by the values, ethics and culture put in place by the Committee Members. GRASS Committee Members make sure that the group collaborates with stakeholders to promote ethical conduct.
  • The GRASS community group takes seriously its responsibility for building public trust and confidence in its work.
  • The GRASS community group is seen to have legitimacy in representing its beneficiaries and stakeholders.

Other Policy Documents